It is the SEAAIR Interim Management Committee’s intention to electronically publish papers that have been successfully subject to double blind referees, following the conference. The vehicle for these publications will be a new eJournal, the Journal of Institutional Research (South East Asia) – JIRSEA. Interested authors should submit three hard copies and an electronic copy of the paper to Dr. Raj Sharma in accordance with the attached guidelines, preferably by early October 2001.


Authors and contributors to the Journal should prepare manuscripts in accordance with these guidelines. These guidelines are designed to standardise the process of preparing the journal for publication. Failure to follow them may result in papers being delayed, and/or rejected.

JIRSEA considers all manuscripts on the condition that

  1. They are original
  2. The authors hold the property or copyright of the manuscript
  3. They have not been submitted for publication elsewhere
  4. They have not been published already
  5. They are not under consideration for publication elsewhere, nor in press elsewhere and
  6. They use non-discriminatory language.
    If the manuscript is accepted for publication, copyright is transferred to the Journal.


The Journal for Institutional Research in South East Asia (JIRSEA) is expected to be published electronically on a biannual basis. Original research papers, which have not been submitted for publication elsewhere, dealing with all aspects of institutional research, planning and related issues in tertiary education will be considered.

All papers are refereed by two independent persons and evaluated according to

  1. Significance in contributing new knowledge
  2. Technical adequacy
  3. Appropriateness for the Journal
  4. Clarity of presentation.


  1. Three printed copies of the manuscript should be submitted to the Editors.
  2. Manuscripts should be printed on single sided A4 or 8 x 11 inch Bond quality paper, doubled-spaced throughout. The orientation of the pages is to be Portrait only.
  3. Manuscripts should have a 2.5 cm (1 inch) of margin at each side of the page.
  4. Text should be Times Roman 11 pt, apart from headings and tables. Headings should be Times Roman 12 pt. Sub headings Times Roman 11 pt.
  5. Text should be left aligned (not justified).
  6. Manuscripts should be no longer than 5000 words, excluding abstract, biographical details, graphs, tables and references.
  7. The printed copies of the manuscript should incorporate every table and figure. However the soft copy (diskette) should separate them from the text of the article. (See notes on Tables and Figures).
  8. Tables and figures should be in word processing format, void of colours or fancy formats.
  9. The manuscript should be structured in the following order, with each section commencing on a new page:

Contact details

Contact details should include telephone, facsimile, email and postal addresses.

Bibliographical details

Biographical details should not exceed 50 words per author; it should include the author's institutional position and affiliation.


Abstracts are required for all papers, approximately 150 words.

Text of the article

In the text of the article, page numbering must start from the beginning of the text, at the bottom centre of each page. From this point on, no other details should be included, eg name of the authors, title of the paper, etc.


Any acknowledgments authors may wish to make should be included at the end of the manuscript.


Endnotes should be kept to minimum. Please note that footnotes are strongly discouraged.


See below for referencing and citation procedures.

JIRSEA: Submission of Diskettes

  1. Manuscripts must also be submitted on an IBM PC-compatible diskette, together with three printed copies.
  2. The preferred word processing format is Microsoft Word. Tables and figures must be in similar format, and should be saved as separate files, ordered sequentially.
  3. Only 3 1/2" (1.44 mb) sized diskettes can be accepted, and these should be free of macros, and must have been scanned for viruses prior to dispatch.
  4. Diskettes should be labelled and contain the following information:
    Title of paper
    Name/s of author/s
    Name of files and extensions
    Number of printed pages for each file.
  5. The name of the word processing file is to be the author's initials or abbreviation, preferably up to 8 characters in length. Do not use filenames such as JIRSEA.DOC or PAPER.DOC.
  6. Ensure that the files are not saved as read-only.


  1. When repeating citations, expressions like Ibid should not be used. Please repeat the original citation verbatim.
  2. Multiple citations should be ordered by date rather than alphabetically by author's name.
  3. When a paper has three or more authors “et al.” may be used in citations, however all names must be given in the Reference section.
  4. Page references should be given in full.


The preferred referencing style is: author, date, title, city, publisher. All articles must be accompanied by a full list of references at the end.

Multi-authored books and papers should be completely spelled out in the references. Note that “et al.” should not be used in the References section. The "&" should not be used unless it is part of a name.

Page references for any chapter being cited should include the full page length, for example 137-154, rather than 137-54.

A single editor should be indicated by (ed.) and multiple editors by (eds).

Do not use underline and bold formatting in the references.

Italics are only used for the name of a book or the name of a journal.

Examples of the conventions to be observed:


  1. Manuscripts are to be submitted in English.
  2. References in languages other than English should be cited in the original language.
  3. Quotations in languages other than English should be retained only when the original language itself is of relevance. Translation should follow immediately.
  4. Ensure that you use non-discriminatory language.

Numbering Style

Spell out numbers between one and nine, and at the beginning of sentences

Numbers 10 and above should be referred to as figures

Numbers used with a unit of measure, time, distance, degrees, ages, money and eights should be cited as figures

Numbers beyond five digits should be cited with a space rather than a comma, eg $13 579

Use the following conventions in manuscripts

n rather than N

% rather than percent or per cent.

Punctuation Style

Include full stops in abbreviations. Include full stops after initials in a name.

Include two spaces after full stops.

In cases of incomplete or short sentences, use semi-colons to separate list lines. Insert a full stop at the end of the list.

In cases of complete sentences, use full stop to end each sentence.

Quotes precede punctuation.


The use of upper case should be restricted. Capitals should only be used in the first word in paper titles, including sub headings. Titles of articles from journals and books in references and other places are not to be in upper case.

Quotation Marks

Use single quotes for direct quotes, titles of articles, technical and colloquial terms.

Use double quotes for quotes within a quotation


All acronyms should be spelled out the first time they are used in the text. Thereafter the acronym can be used.


In the soft copy, all tables and figures must be separate, not embedded in the text.

Each table and/or figure must explain its purpose, have a descriptive title and be preceded by a table or figure number, eg, Table 4: 1997 International Student Enrolments by Institution.

The source of the table/figure should appear at the base of the table.

Headings should be Times Roman 12 pt. and Sub Headings Times Roman 11 pt. Text in tables and figures should also be Times Roman not exceeding 11 pt.

In the soft copy, the place where a table or figure is to be inserted in the printed text should be clearly stated in the manuscript. eg


SEAAIR is grateful to the AAIR and the editors of JIR (Angelo Calderon and Ian Dobson) for the sharing of their journal guidelines. Similarly we are grateful for assistance and advice received from members of AIR and EAIR.


All journal submissions should be made to the following:
Dr. Raj Sharma (Honorary Secretary)
Associate Director Resource Planning and Analysis
Swinburne University of Technology
John Street, Hawthorn
Telephone: +61 3 9214 8658
Fax: +61 3 9214 8636

Alternatively you could submit your paper through your SEAAIR Interim Management Committee regional representatives (this is strongly advised if you require assistance in translation of text into English); their details are given elsewhere on this website.